HR Admin Manager WANTED - Transnet

Closing Date: 15.05.2019
Operating Division : TPT Richards Bay DBT
Position Title : HR Admin Manager
Employee Group : Permanent
Department : Human Resources
Location : Richards Bay
Reporting To : HR Manager
Grade Level : F
Reference Number : 20003058

Position Purpose 
To manage, maintain and administer the entire Personnel Administration and pay functions for the business unit in relation to day-to-day matters of Remuneration, Personnel administration, HR policies as well as pay run.
Ensure that all policies are implemented monitored and maintained. To ensure that reports are submitted on time and accurately.

Position outputs 
1. Efficient execution of terminal remuneration as guided by HR best practice. Process payroll administration in order that
employees are paid correctly.
2. Develop and implement terminal practices which support savings on terminal costs.
3. Efficient facilitation and management of Time and Attendance systems in order to optimise system utilisation and
employee compliance.
4. Implementation of HR Best Practice blue print.
5. To manage and administer the personnel, pay functions,
to ensure that Remuneration policies are adhered to and that all employees are dealt with fairly.
6. Manage the personnel administration function for all employees to ensure that employees receive benefits due to them in
line with policy, and that benefits are not abused.
7. Provision of Human Resources management information services in order to ensure accurate reporting and management
decision making.
8. Management and control of all Human Resource admin and pay audits in order to ensure compliance with policies and
rectification of non-conformances.
9. Maintain organizational structures to ensure that manning levels are correct and job evaluation levels are maintained.
10. Make quick sensible business decisions regarding remuneration problems and deadlines pertaining to Junior Officers.
11. When an employee’s salary is a negative net, investigate why and rectify problem within a short period of time.
12. If a certain deduction is to high e.g. R2000.00 instead of R1000.00, investigate why and rectify if need be. Investigate and
rectify all ACB bank rejections.
13. Manage, investigate control and correct all personnel administration related problems pertaining to Junior Officers for all
employees. Ensure the correct application of remuneration policies. (Investigate and correct the application of 1.33 OT, 1.75
ST, 1.5 OT, 2.0 ST, leave policies.)
14. Ensure the correct application of Personnel Administration. policies.
15. Investigate and correct all SAP related problems e.g (Cannot run RP-Time therefore leave is reflected wrong on pay
sheet).
16. Investigate all info types on SAP pertaining to leave and rectify e.g (Fixed agreement allowance is correct; this allowance
is linked to an entry in the Organizational assignment on SAP)
17. Investigate the Organizational assignment unit; ensure that all post numbers are correctly linked to Jobs on the
organisation structure. Rectify for correct allowance.
18. Ensure that HQ created post correctly according to grades, organisation structure, and request from terminal and in line
with Policy e.g (The financial cost of an employee is going to the correct centre) .
20. Investigate the Org. Unit, ensure that all R&S in line and correct.)
21. Training of Timekeepers according to Timekeeping policy. (Capturing of data to SAP.)
22. (Guide sub- ordinates through difficult SAP transactions).

Qualifications & Experience 

• Three year Diploma in Human Resources and Equivalent qualification.
• Minimum 3 Years Relevant Experience

Competencies 

• Plan yearly leave roster for sub-ordinates
• Plan monthly payroll run
• Plan yearly pay dates
• Plan six monthly for
•  retirements Plan three monthly for filling of vacancies (retirements)

LEADERSHIP COMPETENCIES REQUIRED

• Embracing and Implementing Change: Manages and responds effectively to change
• Embracing Diversity: Embraces and promotes the unique contribution of different individuals to achieve a common goal
• Planning and Coordinating: Prioritises tasks effectively and adjusts where necessary
• Driving Performance: Focuses on performance enhancement
• Decision and Solution focused: Makes decisions in a timely manner. Evaluates, reviews and forms objective opinions when
• making decisions
• Business Acumen: Is able to manage costs and identify methods to reduce waste / cost within scope of work
• Analysing: Effectively gathers and analyses different sources of information
• Communicating Effectively: Interprets information appropriately and is able to convey this understanding in a clear,
• congruent manner
• Collaborating: Build and maintain interpersonal relationships inside and / or outside of the organisation
• Service Orientated: Responds and takes responsibility for queries and delivers as promised
• Conflict Management: Manages conflict fairly and efficiently
• Managing Safety: Complies with safety requirements and manages same in area of responsibility
• Managing Compliance: Complies with legal obligations and regulatory requirements and manages compliance in area of
• responsibility
• Learning and Applying Expertise: Dedicated to continuous learning and self-improvement. Shows an openness to undertake
• activities to enrich and improve self
• Resilience: Manages pressure effectively and copes well with setbacks. Works productively in a high-pressure environment
• Emotional Intelligence: Is aware of owns strengths and development areas and continuously integrate feedback to enhance
• self-awareness
• Vigour and Personal Drive: Works hard and shows energy and persistence to achieve high quality results

This advert is open for application by external applicants.
 Equity Statement :Preference will be given to suitably qualified Applicants who are members of the
designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operating Division.

Applicants that are interested in applying for any of the advertised positions must apply by registering on the Careers section
of the Transnet Internet. Please take care in completing all required details on the profile, and then apply for the position.

Alternative Application Methods: (Completed Curriculum Vitae to be submitted)
E-mail : RCBTPT.Recruitment@transnet.net
The closing date is on 15.05.2019. It is the responsibility of the applicant to ensure that HR has received the application before the closing date of the advertisement.

Note: if you have not been contacted within 30 days of the closing date of this advertisement please consider your
application as unsuccessful.
Any questions regarding the application or recruitment process should be sent in writing to
LINDILE.HADEBE@TRANSNET.NET.